Calculate Holiday Entitlements and Process Holiday Pay
Select Employees Holiday Entitlement
To select how an employees holidays are to be calculated you need to open the Employee Details for the employee.
Once the employee details are open, click on the Holiday Tab, as shown below.
Here you can fill in the Number of Days in a Working Week, The Number of Hours in a Working Week and whether the employees holidays are to be calculated in Hours or Days.
You then need to select how the employees Holiday Entitlements are to be calculated, by selecting one of the 3 options available.
1. The employee has a set number of Holiday Days per year, for example 20 days.
2. The employee receives 1.67 days per month, where the employee has worked at least 117 Hrs in that month
3. Holidays due are 8% of Hours Worked, up to a max of 160 Hrs per month (You can change this limit if you wish)
Also towards the top of this screen You will see 3 buttons called Entitlement, Summary and Detail.
The Entitlement screen we have just gone through, this is were you select how an employees Holidays are to be Calculated.
The Summary Screen shows you how many Holidays an employee has, how much they have taken and how much they have left, as shown below.
The Detail screen shows you the dates that Holidays were taken by this employee, as shown below.
How To Process Holiday Pay for an Employee.
When making holidays payments, you will enter normal wage as usual. To pay holiday pay, click on the holiday tab and enter the gross payment to be made to the employee for that week. For example, an employee on a gross wage of €500 per week, €500 will be entered in the usual way on the "Pay" tab and one weeks holiday pay of €500 should be entered on the Holiday Tab.
As the employee will take a weeks holidays, you can now allocate an extra 1 weeks tax credit against this payment by entering 1 into the 'Allow an Extra week(s) tax credit for this Holiday Pay' field.
Complete the ‘From’ and ‘To’ date boxes to record the days holidays taken in the employee record.
Untick the 'Allow Pay While on Hols' tick box if this employee is not to be paid the following week, they will then not be listed on the weekly wages screen when processing the next weeks wages.
If you wish to make a gross to net payment, leave the pay boxes blank but do enter the number of weeks tax credit to be used and Payroll will calculate the gross payment.
Wages Holiday Pay: How to Enter Holiday Pay
Once you have the holiday pay entered as above you can click save and close and the wage including holiday pay will be saved for that employee.