How to Change the PPSN for a wage entry

From time to time you may find that you have created an employee but used the wrong PPS number for that Employee, and indeed you may have even made Payroll Submissions to Revenue using the wrong PPSN.

Obviously it is very important that this error is corrected both in your Payroll Software and on Revenue's records.

This articles explains the procedure for changing a PPSN for a particular wage entry.

This process requires that you are running the latest build of Payroll 2019 which is anything from Build 77 or higher.

The step in this procedure is to correct the PPSN on the Employee's record in CollSoft.

Open the "Employee Details" screen for the relevant employee.

You will see that in this case the Employee has a PPSN of "1234567T" which was incorrect, however, this was not picked up until after wages had been run (and perhaps submitted to Revenue)




So the first thing that we need to do is to enterthe correct PPSN on the Employee file and save the changes as follows




Then you will need to open any relevant wage entries and press the "View Workings" button



On the "View Workings" screen click into the "RPN" tab.

You will see the PPSN shown at the top of the screen, and if the PPSN saved for the wage is different from the PPSN on the Employee file you will see a small button beside it.

Pressing this button will update the PPSN on the wage to be the same as the PPSN on the Employee file.



When you press this button you will be asked if you are sure that you want to update the PPSN, select YES to complete the process.

The PPSN stored on the wage will now be the same as the Employee file.

If you had previously submitted this wage to Revenue you will need to make another submission to reflect this correction, simply follw the PSR wizard for the payroll period as normal.

You will need to repeat this process for all wage entries that have the incorrect PPSN.
Creation date: 15/02/2019 14:02     Updated: 15/02/2019 14:25
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